Bryan ISDChildren First. Always.

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Five Steps for Submitting a Bryan ISD Facility Request

1. REGISTER

Click here to enter the Bryan ISD Community Use System. Then register as a new user organization or login as a returning user organization. Select the Documents tab to view a “how to” guide for registering. New users are required to review and sign the Bryan ISD Facility Use Terms and Conditions and fax the signed copy to 209.979.7110, or scan and email it to stella.bosquez@bryanisd.org. New user registration requests must be approved before a facility request can be entered.

2. PROVIDE PROOF OF INSURANCE

Bryan ISD School Board Policy requires facility users to provide proof of liability insurance with a minimum coverage of $1 million for all events. A certificate of insurance with Bryan ISD named as a co-insured party must be emailed or faxed to Bryan ISD at least 10 days prior to the event.  Certificates can be emailed to dude&_facilities@bryanisd.org or faxed to the attention of “Facilities and Events” at 979-209-7110. 

3. RESERVE A FACILITY              

Once your registration is approved, login to the Bryan ISD Community Use system and enter a facility request. To ensure sufficient time for your event to be approved, invoiced and paid, please enter your request at least 15 days prior to the event date.  Your request will be approved or declined, usually within 1 or 2 working days, and you will receive an email stating the request status.

4. PAY FEE IF INVOICED            

If your facility request does not require an invoice, then your request is complete.  If your facility request requires an invoice, it will be emailed to you.  Bryan ISD must receive your payment at least two business days prior to the event date. Please make a check payable to Bryan ISD and mail to:

Bryan ISD Business Office
101 N. Texas Avenue
Bryan, TX 77803
Attn: Business Office

5. HAVE A SUCCESSFUL EVENT! AND CONTACT US IF YOU ENCOUNTER PROBLEMS

During the event, make sure all parties involved adhere to Bryan ISD School Board Policy and any applicable athletic facility or fine arts facility. To avoid additional charges, make sure your event starts and ends at the times stated in your request and leave the facility in a clean and orderly condition. If you encounter any facility issues that need immediate attention, please call:

  • 979-209-7100 on school days from 8 a.m. to 4 p.m., or
  • 979-209-7000 after 4 p.m. on school days, or anytime on weekends or non-school days.